Terms and Conditions

APPLICATION PROCESS

STEP ONE

Read the Terms and Conditions.

STEP TWO

Complete the application form.

STEP THREE

Arrange for the payment of the programme fee. Your place will not be reserved until the programme fee has been received.

Full programme payment must be received before a student’s place is confirmed.

Programme fee payment options:

  • Pay Online: our online payment option can be found on our website ()
  • Pay By Phone: 01772 970 212 (Gledus Head office)

Please note that the programme fee is paid on the understanding that it will be retained GLEDUS if the applicant fails to enter. Please also note that acceptance and entrance constitute a contract to pay the remaining tuition fee for the enrolled period.

STEP FOUR

As soon as GLEDUS has received and approved your application and received the programme fee, we will send:

  1. An email confirming the place;
  2. Parents’ information booklet, students’ information booklet (these will be sent closer to the summer and will provide you with all the information required).

Please do not hesitate to contact us if you have any questions regarding the application process.

INTRODUCTION

At GLEDUS the safety and welfare of our students is our highest priority. All of our students are offered exceptional opportunities and freedom to flourish. However, we are keen to note that with these freedoms come responsibilities. If GLEDUS determines that students have broken any of these rules and regulations, or have compromised the safety of themselves, another GLEDUS student or anyone else on the programme, we reserve the right to send students home immediately without refund. All rules and regulations will be strictly enforced. By applying to GLEDUS, students agree to abide by the rules and regulations set out in these terms and conditions and any additional rules and regulations detailed on arrival.

SUPPLY OF SERVICES

  1. GLEDUS shall provide the Services to the Student subject to these Conditions. By booking and paying the fee you agree on behalf of yourself and the Student to be bound by these Conditions. These Conditions constitute the entire agreement between GLEDUS and you/the Student and may not be varied except in writing by a director of GLEDUS.
  2. Bookings are accepted at the discretion of GLEDUS and are not transferable
  3. You shall fully complete the Booking Form and at your own expense supply GLEDUS with all necessary and other information required by GLEDUS in connection with the Services.
  4. GLEDUS may correct any typographical or other errors or omissions in any GLEDUS material relating to the provision of the Services without incurring any liability to you.

APPLICATION TERMS AND CONDITIONS

By making an application, the parent or guardian (referred to as ‘guardian’ in these terms and conditions) and the student accept and represent that;

  1. These together with the sections headed ‘payment’ and ‘other important information’ are the terms and conditions of the contract between them and GLEDUS (company number 11059299);
  2. The guardian and student are bound by that contract jointly and severally;
  3. They have each read and accepted the terms and conditions and have each read and accept, and undertake that the student will abide by, the rules and regulations;
  4. All information supplied in connection with the application is accurate, complete and true and they will inform GLEDUS of any changes to such information, in particular of a) any new, or changes to an existing medical condition or travel plans which are relevant to the ability of GLEDUS to cater for and look after the student; and b) the contact details of the guardian;
  5. An application is made for the named student and cannot be transferred to another named individual. In addition the payment made cannot be transferred to another student or another summer session – the summer session and year applied for cannot be transferred to another date or programmeus;
  6. The guardian will be contactable on the telephone numbers given on the application form throughout the student’s time travelling to, attending and returning from the relevant programme;
  7. No other person’s consent is required for the student to attend the programme;
  8. The guardian and the student indemnify GLEDUS and will keep GLEDUS indemnified against any claims, costs, proceedings, demands, losses, damages, expenses or liability whatsoever arising as a result of the guardian or the students breach of the contract or violation of the rules and regulations;
  9. GLEDUS intends to run the relevant programme in accordance with the descriptions in its most recent brochure and/or most recently published on its website, but reserves the right to make any amendments to the programmes at its absolute discretion and in such a manner as it considers appropriate;
  10. In the event of ‘force majeure’ such as fire, flooding, infectious diseases, acts of god, government, terrorism, natural disaster, labour conditions and power failures and other events out with the company’s reasonable control which may cause the closure of the school or prevent the company from running the relevant programme, no refund of fees will be made, except at the schools discretion;
  11. These terms and conditions contain the whole agreement between GLEDUS and the guardian and student in relation to all aspects of the programme. In particular,no statements, understandings, agreements or warranties made orally or in writing, on the website, in the brochure or elsewhere shall have any relevance tothese terms and conditions. Any different or additional terms or conditions in any other documentation are hereby objected to and shall be null and void, unlessthe different or additional term or condition is expressly acknowledged and accepted in writing by GLEDUS. GLEDUS’s acceptance of an application does not imply acceptance of different or additional terms or conditions that are not expressly acknowledged and accepted in writing by GLEDUS. Any changes to these terms andconditions will only have effect if made in writing and signed by both parties. These terms and conditions supersede all previous agreements, arrangements andunderstandings, but nothing herein shall be read or construed as excluding liability resulting from any fraudulent act or omission by any party.
  12. These terms and conditions and all rights under them may be assigned or transferred by GLEDUS but not by the guardian or the student;
  13. These terms and conditions shall be governed by the laws of the United Kingdom and the parties submit to the non-exclusive jurisdiction of the United Kingdom.

BOOKINGS AND PAYMENT OF FEES

You shall pay GLEDUS the Fees and any additional sums which are agreed between you and GLEDUS for the provision of the Services.The full Fees must be sent to GLEDUS via the website Booking Form. No booking is valid until payment has been received. GLEDUS shall not be responsible for any cash payment.

Please note we do not accept American Express. Under no circumstances is cash accepted as payment for a booking at a Gledus site.

APPLICATION PROCEDURE

Students are accepted subject to space and on receipt of full application form and programme fee. If we do not accept an application we will return the programme fee.

NOT INCLUDED IN PROGRAMME FEE

Medical Insurance and expenses, travel insurance, transport to and from home city, airport transfers outwith stated times and from any airport other than those specified by GLEDUS, pocket money and souvenirs or stationery.

CANCELLATIONS

Any amendment or cancellation to a booking must be made in writing via email or by post. Cancellations by post will take effect on receipt of the letter by GLEDUS.

  • Cancellations 30 days or less prior to the arrival date of the visit will result in forfeit of 50% of the total value of the booking.
  • Cancellation of a booking 14 days or less prior to the arrival date will result in forfeit of 100% of the total value of the booking.

Fees are non-returnable for students arriving late, leaving early or missing a day of programme (whether on account of illness or any other cause).  If the course has been booked, then the full fees are payable.

In the event that a cancellation occurs due to ‘force majeure’ such as fire, flooding, infectious diseases, acts of god, government, terrorism, natural disaster, war, labour conditions and power failures and other events out with the guardian or GLEDUS’s reasonable control that prevent the student from attending, no refund of fees will be made, except at the school’s discretion.

Any student who does not turn up or who leaves the programmeduring the session is not entitled to receive any refund.

MEDICAL AND BEHAVIOURAL

  1. Any medical or behavioural problems of the Student known to you must be notified to GLEDUS in writing on the Booking Form, and in any event prior to the commencement of the Programme.
  2. GLEDUS reserve the right not to accept your Booking on the grounds that any such medical or behavioural problems are not conducive to the Student’s or other students’ participation in the Programme.
  3. In the event that the Student becomes ill or incapacitated during the Programme, you agree to medical treatment being given to the Student if required in accordance with the recommendations of a qualified medical practitioner, including the administration of a general anaesthetic and to surgical operations in case of emergency. Such action shall be taken at your expense.
  4. If the Student becomes ill or comes into contact with any contagious or infectious disease during the 21 days prior to the commencement of the Programme, you must immediately notify GLEDUS in writing and provide a medical certificate from the Student’s doctor giving approval for the Student to participate in the Programme.
  5. It is your and the students responsibility to help GLEDUS prevent the spread of infectious diseases.
  6. It is a your responsibility to tell GLEDUS prior to programme of any issue or condition that may affect their stay at programme. These include but are not limited to ADHD, SEN, medical, languages, disabilities, diet, medical, behavioural/social issues, child’s history.
  7. GLEDUSProgramme reserves the right to suspect or remove any student whose attendance, work or behaviour is, in their reasonable opinion, unsatisfactory. Under such circumstances, GLEDUSProgramme will be under no obligation to return any fees.  Children who disrupt the learning environment for other participants, who destroy property or projects, and who otherwise compromise the health, safety and/or learning environment will be removed.
  8. Permission is given to administer medication or first aid if required.

MEDICAL INSURANCE

Guardians and students are responsible for informing us on application of all medical, dental, dietary, educational or other special needs regarding the student. All costs related to those needs including medical and dental care, tests, allergy, shots and prescriptions are the responsibility of the guardian. Appropriate medical insurance that will cover any medical treatment received while in the UK must be purchased before arrival at GLEDUS. All bills from health facilities used by GLEDUS on behalf of a student will be sent to the guardian for payment.

EMERGENCY MEDICAL CARE

In the event of an emergency, the parent/guardian authorisesGLEDUS to contact and secure, if necessary medical attention for their son/daughter. If emergency or surgical treatment is required and the parent/ guardian is not contactable (all efforts will be made to contact the parent/guardian in the first instance) the parent/guardian gives permission for an GLEDUS representative along with senior management to secure what ever medical treatment may be required as advised by a medical professional.

DISMISSAL FROM PROGRAMME

We reserve the right to dismiss any student found in breach of the Rules and Regulations of GLEDUS. Should a student violate any of these rules, GLEDUS has the right to dismiss or exclude the student from the programme and, in extreme cases, repatriate that student at the student’s own expense, in any case, without refund of the programme fee.

CHANGES TO THE PROGRAMME

We reserve the right to change or cancel courses, and to modify the programme. We will advise students of any changes which significantly alter the programme they have selected.

RESPONSIBILITY/LIABILITY

GLEDUS will exercise due care in arranging and conducting the programme. However, we cannot assume responsibility or liability for any damage, loss, claim or injury of any kind whatsoever resulting from any act of omission, commission or inadvertence of any accommodation provider or carrier or other company or person rendering any of the services required as part of the programme. Nor can GLEDUS be responsible for any student who leaves the programme (with or without GLEDUS’s consent) or who breaks the rules and regulations and in doing so suffers loss or injury. Causing harm to yourself or others – asphyxiation games, bullying, physical or mental harm of any kind, will not be tolerated.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT SHALL GLEDUS BE LIABLE TO THE STUDENT OR GUARDIAN FOR ANY INCIDENTAL, SPECIAL, INDIRECT,EXEMPLARY, STATUTORY OR CONSEQUENTIAL DAMAGES; OR ANY OTHER CLAIMS BROUGHT AGAINST GLEDUS PARTY, EVEN IF THE OTHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR IF SUCH DAMAGES ARE FORESEEABLE. Notwithstanding the foregoing, in the event that GLEDUS is held by a competentjurisdiction to be directly responsible for any loss or damage, we will pay to the guardian or student who has suffered loss up to the amount equal to the price paid to GLEDUS for the relevant programme.

GLEDUS will not assume responsibility or liability for any damage, loss, claim or injury resulting from events beyond its control including, without limitation, acts of God, strikes, incidents of terrorism, politically orreligiously motivated violence, war, sickness, government restrictions or regulations, weather, quarantines or wilful or negligent acts of third parties or suppliers to GLEDUS.

Nothing in these terms and conditions shall exclude any liability of GLEDUS for death or personal injury arising from its own negligence nor affect any rights which the guardian or student have as a matter of law.

ELIGIBILTY

GLEDUS’s programmes are open to students of all nationalities, who are aged 8 -16 years. If on arrival we find a student or parent has neglected to divulge appropriate information on the student’s mental, physical or emotional state and this in any way prohibits the student from being able to take part in certain aspects of the programme or requires significant additional attention from staff, GLEDUS reserves the right to ask the parents to remove the student from the programme for their own safety and enjoyment. This will be done without refund.

BREAKING THE LAW

All students of GLEDUS are expected to obey the law. If any student breaks the law or is suspected of doing so, they shall be disciplined accordingly. This can include being repatriated immediately, without refund.

ALCOHOL AND DRUGS

GLEDUS has a zero tolerance policy with regards to the use of alcohol or drugs. The use, possession or purchase of any quantity of alcohol or drugs is strictly forbidden for all students regardless of their age, and could result in immediate expulsion from the programme without refund. Students who are suspected of the use, possession or purchase of alcohol or drugs will be placed on probation and their guardians will be notified. This includes the misuse of prescription or over the counter medication

CIGARETTES AND TOBACCO

GLEDUS operates a strict no smoking policy. Any student found to be smoking in or on university property or found to be purchasing, distributing or consuming cigarettes or tobacco will be reported to the Programme Director and issued with a formal warning, this may ultimately lead to the student’s dismissal from the programme. Under UK law it is a criminal offence to sell cigarettes or tobacco to any person under 18 years old. This extends to the purchase, distribution and consumption of all e-cigarettes, vaporizers and any associated products or materials, regardless of whether or not the former contain nicotine.

PERSONAL RESPONSIBILITY

Respect for the Community

All students of GLEDUS are expected to respect the rights of all members of the community. This includes other students and staff of GLEDUS. Anti-social behaviour includes bullying, racism, lying, theft, self- harming, physical, verbal and online harassment. Any kind of anti-social behaviour can result in a denial of privileges, early curfews and in most cases guardians will be contacted for support. Repeated anti- social behaviour can result in expulsion from the programme without refund. GLEDUS will not tolerate bullying of any kind. Students enrolled in the GLEDUSprogramme should treat their fellow students as they would like to be treated and show respect to those around them. Any incidents of bullying will be taken seriously and the action taken by GLEDUS will be recorded and parents will be notified. GLEDUS reserves the right to remove a student from the programme who has been found guilty of bullying and the student will not be invited back to future GLEDUS summer programmes.

Permission to leave the programme

Students may leave the programme if granted permission by their guardian. Permission must be received in writing at least 24 hours before the trip and must specify the name, address and contact number of the friend or relative. Travel must not conflict with academic classes or any other required activities.

Dangerous items

It is forbidden for students to possess or purchase any item/weapon that is deemed to be a danger to themselves or others.

These include knives, fireworks or any other flammable items such as candles.

Tattooing/Piercing

Students of GLEDUS may not, for health and safely reasons, obtain a tattoo or piercing while on the programme.

Personal Belongings

All personal belongings and valuables are the responsibility of the individual and we ask all students to lock their bedroom doors when they leave their room. GLEDUS will not replace any items stolen, damaged or lost during the programme.

IT

Students will have access to the schools IT facilities. All students agree to to be bound by the code of practice covering the use of email and internet as laid out by GLEDUS.

MEDICAL REQUIREMENTS

Students of GLEDUS are required to provide an accurate medical history and current health insurance prior to the programme commencing.

When necessary, professional medical consultation/treatment will be arranged by GLEDUS. All medical expenses are the responsibility of the student being treated and their guardian. It is understood that all medical expenses incurred by the student and paid by GLEDUS shall be reimbursed promptly by the guardian or student. This includes medication, hospital or doctors visits and transportation to/from medical facilities. All medication brought to the programme must be declared and handed to the students counselor for safe keeping. No student will be allowed to keep medication in their room except in special circumstances. Students must detail the exact intake of medication in detail to GLEDUS before arrival at the programme.

PARTICIPATION

By agreeing to the terms and conditions it is understood that the student may participate in all summer school classes, activities and excursions. Parents/guardians and students agree that photographs, quotations and recorded media taken during GLEDUS can be used for publicity, PR, social media, publications or promotion.

DATA PROTECTION

Personal data collected by GLEDUS will only be used by us in order to fulfil our obligations under the Contract. All personal data is processed in accordance with data protection legislation.